Terminations

Exiting Instructions for Employees

Leaving ASU – Employees who are leaving ASU should review the checklist below in addition to the University’s Exit Information.

  • Submit a letter of retirement/resignation to your supervisor
  • Enter your final time into TAS and Peoplesoft for approval and processing for your final check (if applicable).
  • Return your Sun Card, unless you are retiring from ASU or are currently a student.
  • Return any University IS/IT Equipment, Computer, and Hard File Management that is in your possession.  Please do not delete any work related files as they will be archived for future use.
  • Return your parking decal to your campus parking office (this could include a bus/rail pass if applicable).
  • Pay any outstanding fees.
  • Turn in all other ASU property to your department.
  • Update your home address through MyASU (if applicable) for future correspondence   and tax purposes.

Transferring to Another ASU Department – Employees who are leaving their department but will stay within the university should review the checklist below.

  • Submit a letter of retirement/resignation to your supervisor
  • Enter your final time into TAS and Peoplesoft for approval and processing.
  • Return any University IS/IT Equipment, Computer, and Hard File Management that is in your possession.  Please do not delete any work related files as they will be archived for future use.

Information for Supervisors

Supervisors should review the checklist below in addition to the University’s Termination Checklist.

  • Submit employee’s resignation/retirement letter to the Office of Finance & Administration’s HR team using the HR: Termination Request form well in advance of the employee’s last day.
  • On the employee’s last day, collect all university property.

Involuntary Staff Terminations – Involuntary termination occurs when the university discontinues an individual’s employment. Supervisors will need to consult with the HR Manager in the Office of Finance & Administration prior to initiating an involuntary termination. The HR Manager will work with supervisors to ensure the appropriate approvals are obtained.

Student Terminations – Supervisors should submit a HR: Termination Request form to notify the HR team that a student is leaving or to request an involuntary termination of a student’s position.