Recruiting & Hiring

Academic Personnel Recruiting Process

Recruiting for tenured/tenure eligible faculty, continuing status/continuing status eligible academic professional, lecturers, professor of practice and all other academic employees on a multi-year appointment are handled through the Dean’s Office. For additional information or questions, please contact the Dean’s Assistant.

For all other year-to-year appointments and postdoctoral scholars, please contact the Assistant Director of HR on the College Business Services team for information or questions.

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Faculty Associate and Graduate Assistant Hiring Process

Open recruitments for faculty associates on a semester appointment or graduate assistants are not required. The College Business Services team will send out information prior to the start of each semester to the school directors and their assistants for hiring these individuals. The process outlined below can be used for hires at any point in the year and not just for the hires processed at the start of the semester.

Approvals – Semester hires may require several approvals based on the funding source(s). See table below:

Funding Source

Approval

Unit State

Director

Unit Local

Director

Grant

PI & Post Award OFA

Faculty Commitment, Prof Develop, IIA, Misc

Faculty

Hiring Rates – Below are the suggested hiring ranges for graduate assistants.

  • Graduate Research/Teaching Assistants (RA/TA): $15,000-$18,000 per academic year based on a 50% assistantship; minimum stipend of $14,900
  • Graduate Service Assistants (GSA): $15,000-$18,000 per academic year based on a 50% assistantship; minimum of $10 per hour

Submitting a Request – Requests can be submitted through the College’s eForm system using the HR: General Request form. Requests will need to include the start and end dates of the appointment, salary, FTE and funding source (ASU account number).

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(Link Semester Hires Guide)

(Link RA/TA doc)

(Link to Scholarship Page)

Staff Hiring Process

Staff positions can be recruited for and hired through a competitive process or through a waiver. Information on the approvals and processes for each of these is described below.

Competitive Recruitment

A competitive recruitment is when a position is posted on the ASU website and the candidate is selected through the posting.

Approvals – actions will require Dean or Provost level approval. The most common actions are represented below. The Office of Finance & Administration HR team can assist with more specific scenarios not addressed.

Type

Documentation

Approval

Backfill

Same classification or reclassification to lower level

Justification for backfill and reclassification (if applicable)

Dean

Reclassification to higher level

Justification for backfill,  reclassification/FTE increase and identify funding source

Provost

FTE increase

New Position

 Justification for new position and identify funding source

Provost

Submitting a Request – Requests can be submitted through the College’s eForm system using the HR: Staff Recruitment and Waiver form.

Waiver of Recruitment

A waiver of recruitment is when a candidate is waived into a position without it being posted on the ASU website. Waivers should only be requested for short-term positions where the work needs to be completed before a competitive recruitment could be performed or for some high level, unique positions. Waiver requests that do not meet this criteria will be processed as competitive recruitments.

Approvals – Dean level approval is required and units will need to provide justification for the waiver and identify funding source.

Submitting a Request – Requests can be submitted through the College’s eForm system using the HR: Staff Recruitment and Waiver form.

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OHR Job Descriptions

Student Hiring Process (Hourly)

Postings for hourly student worker or stipend positions are required to fill or create a student worker position (excludes Graduate Assistant positions). 

Approvals – Student hires may require several approvals based on the funding source(s). See table below:

Funding Source

Approval

Unit State

Director

Unit Local

Director

Grant

PI & Post Award OFA

Faculty Commitment, Prof Develop, IIA, Misc

Faculty 

Hiring Rates – Below are the suggested hiring ranges for hourly student workers.

  • Undergraduate Hourly: $8.00-$12.00 per hour
  • Graduate Hourly: $12.00-$16.00 per hour

Submitting a Request – Requests can be submitted through the College’s eForm system using the HR: Student Hire Request form.

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Please visit the Student Employment website for more information.

Out of State Hires

Departments are required to obtain approval for any employees that are hired and who physically work out of the state of Arizona. These employees are subject to all employment-related laws of the state in which they work. Financial Services must be informed in advance of potential work arrangements outside of Arizona to be fully compliant with all state reporting, taxation, and employment regulations. An administrative fee is assessed to departments that hire out-of-state employees to help defer the administrative costs related to reporting requirements. Financial Services will charge departments a $50 quarterly fee for each out-of-state employee. The College Business Services HR team can assist units with any questions.

Approvals – Provost

Process – The hiring unit will need to complete the Approval for Out-of-State Employee form and submit it to the College Business Services HR Team for review and approvals. Forms can be submitted on an HR: Document Submission form.