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All hires that do not have an active position with the university will need to complete new hire paperwork within 72 hours of their official start date. Employees should complete and submit their paperwork on or before their start date to ensure there is no delay in the processing of their hire and that they have access to ASU services in a timely manner.
New Hires & Rehires > 12 months – All new hire employees and rehires that have been separated for more than 12 months will need to complete the New Employee Payroll Packet.
Rehires < 12 months – All rehires that have been separated for less than a year will need to complete a new I-9 form.
New hire paperwork can be submitted to the business staff in your department by email or mail.
In order to complete the I-9, newly hired and rehired employees will need to schedule an appointment with the CBS HR team. Employees may contact Taylor Gunder at email@example.com. Employees will need to bring with them the originals of the acceptable forms of identification to complete the I-9 form with an HR team member. The list of the acceptable documents can be found on the last page of the payroll packet or I-9 form.
Out-of-State hires who would like to complete their new hire paperwork prior to their arrival at ASU, and are not able to deliver the paperwork in person, can do so by having their documents notarized. Please see the Notary Instructions for Processing Form I-9. The out-of-state hire can then send their completed paperwork to:
ASU College of Public Service & Community Solutions
Attn: College Business Services HR
411 N. Central Avenue, Suite 750
Phoenix, AZ 85004
*New hire paperwork may also be submitted to the Office of Human Resources on any of the four campuses. If this option is chosen, the employee is required to contact a College Business Services HR team member to notify them that the paperwork has been submitted.
All new hire employees are required to undergo a background check. New hires will need to complete the Consent and Disclosure form and submit it to their department's business staff.
Once a new employee has submitted their new hire paperwork and their hire or affiliate access has been processed, they can obtain their ASU ID number by contacting an Office of Finance & Administration HR team member or by going to MyASU > Profile tab > Account Details > View My ID’s. This 10-digit ID number (e.g., 100xxxxxxx or 120xxxxxxx) will be used for many purposes throughout their employment.
Building Access & Keys (Link to Operations section)
Business Cards (Link to Operations section)
New Hires – An Office of Finance & Administration HR team member will request affiliate access for all new hire employees who do not have a previous affiliation with the university. New hire employees will receive an email within 24 hours from the University Technology Office notifying them of how to activate their affiliate ID. If a new hire employee does not receive this email, they should contact the university’s helpdesk at 1-855-278-5080. When contacting the helpdesk, employees will need to know their affiliate ID and/or their ASU ID#. This information can be obtained by contacting a College Business Services HR team member or by going to MyASU > Profile tab > Account Details > View My ID’s.
Rehires, Existing Employees, Current or Former Students – Employees who already have an existing affiliate ID and are unable to access their account may need to reset their password. Information and access to reset a password can be found online at https://weblogin.asu.edu/password/changepassword. When resetting the password online, employees will need to know their affiliate ID and/or their ASU ID#. This information can be obtained by contacting a College Business Services HR team member or by going to MyASU > Profile tab > Account Details > View My ID’s. If an employee is unable to reset their password online, they will need to contact university’s helpdesk at 1-855-278-5080 for further assistance.
Supervisors are responsible for ensuring new employees have the proper equipment and will need to coordinate with the Information Technology team to request what is needed.
New employees can sign up for direct deposit online through MyASU beginning on their start date. In MyASU, go to the Employee Info tab > My Employment > Payroll > Direct Deposit to access the online form. This online form can also be used to change an existing direct deposit.
New employees can complete their Federal W-4 and Arizona State A-4 forms online through MyASU beginning on their start date. In MyASU, go to the Employee Info tab > My Employment > Payroll > Tax Information > W-4 Tax Information or A-4 Tax Information. These online forms can also be used to change existing tax allocations.
Moving Expenses (Link to Operations section)
Faculty & Staff – New Employee Orientation is designed to acquaint benefits-eligible employees with the University, provide onsite sign up for services, and to provide information about major benefits such as health insurance and retirement plans. Orientation is held in HR on the Tempe campus throughout the year. To register for New Employee Orientation or to view the online presentation, visit the Orientation page.
New Faculty (Tenured & Tenure-Track) – Each year new faculty will receive an invite from the Provost’s Office to attend New Faculty Orientation in August. Many of the services covered in the New Employee Orientation are also available during New Faculty Orientation. Faculty are encouraged to attend New Faculty Orientation for a host of other information related to their career at ASU. For information, please visit the Provost’s website.
Rates, availability and information on transportation programs can be obtained through Parking & Transit Services.
An ASU photo identification card can be obtained from Sun Devil Card Services which is located on the first floor of UCENT at the Downtown campus. The office is open from 9:00am to 5:00pm, Monday through Thursday, and 9:00am to 4:00pm on Friday. Employees will need to know their ASU ID number to obtain a card and may contact an Office of Finance & Administration HR team member or go to MyASU > Profile tab > Account Details > View My ID’s to obtain this information. Employees can choose from the basic Sun Card or the Pitchfork ID MasterCard Check Card. Either ID may be used to obtain university parking decals, bookstore discounts, library privileges, event tickets, and building access.
Supervisors Checklist (create PUBSRV version or link to https://www.asu.edu/hr/documents/supervisorsnewhirechecklist.pdf)
Supervisors/units can request affiliate account access prior to an employee’s start date. Affiliate access will allow new employees to access ASU systems and set up their email account. Requests can be submitted through the College’s eForm system using the HR: Affiliation Request.